Leadership

6 Leadership Skills for Small Business Owners

6 Leadership Skills for Small Business Owners

Don’t overlook the value of growing leadership skills just because you are a solopreneur or have a small team. Because leadership is not only for high-powered CEOs. Though your business may not be posting annual revenue in the 7-figures, you are still a leader. Essentially, leadership is communication, engagement, and authority. And these are important no matter what sector or size of your business. Here we’ll list the top 6 leadership skills for small business owners.

What is Leadership?

For entrepreneurs, the best definition of leadership may be from Gary Yukl, author of Leadership of Organizations. He wrote “leadership is the process of influencing others to understand and agree about what needs to be done and how to do it, and the process of facilitating individual and collective efforts to accomplish shared objectives”

Well, that says it all, doesn’t it? 

Because owning a small business means aligning lots of moving parts to create and operate your vision. There are suppliers, staff, customers, sub-contractors, banks, government, technology – so many parts to communicate to and coordinate with.

This explains what leadership is. But HOW to make that happen? 

For that, let’s get into the top 6 leadership skills for a small business owner

6 Leadership Skills for Small Business Owners

The list of what makes a good leader in business could actually be very long, if you start to break skills down into small pieces. With these 6 skills, small business owners will have a strong foundation for effective leadership to successfully start, manage, and grow their venture.

1. Emotional Intelligence

The first leadership skill is EI, or emotional intelligence. Also known as emotional quotient, or EQ.

This is often described as the capacity to perceive, interpret, and manage emotions.

Basically, it’s being able to read people. And read a room. As in, sensing when a customer or employee is upset about something. Or when someone is lying, or telling the truth.

But EI isn’t just about a well developed ability to perceive emotions and moods in other people. It also means being able to regulate your own emotions. As an example, imagine you are worried about something. And let’s face it, entrepreneurs are always dealing with challenges! Having emotional intelligence allows you to compartmentalize that feeling during working hours to be the same level of pleasant and professional as you are any other day. Which is much better for business than being distracted, grumpy, and short tempered. 

Essentially, emotional intelligence allows for empathy. These are important leadership skills for small business owners because it contributes to building trust and establishing positive working relationships.

After all, anyone who has ever had a moody boss with zero ability to read the room knows this is not the kind of person you want to work hard for.

2. Decisiveness

Running a business requires making countless decisions. From upgrading technology, to selecting a new bookkeeper, to hiring options, entrepreneurs need to make choices. 

Therefore, being able to process information and make solid decisions is necessary for moving the business along. Without being decisive, important projects and situations will stall. So being decisive is part of being a good leader.

Another important aspect of decisiveness is that it builds credibility. Just imagine a small business owner changing her mind all the time. On Monday, the decision is to do XYZ. By Wednesday, that is cancelled because ABC is the better choice. Then a week later it’s back to XYZ again. As a result, no one really believes anything she says, because it will all change in a matter of days.

Not only does that negatively impact effective operations, it is very damaging to morale. And it limits the ability of the entrepreneur to lead. Because when a new policy or procedure is introduced, it may be ignored by the team. After all, why bother learning this new thing when it may be cancelled soon?

Clearly, being decisive is an important skill for small business owners.

Leadership skills for small business owners

3. Clear Communication

Clear communication is necessary for leadership because otherwise, important information gets lost in translation. Which leads to errors. Mistakes. Or worse, conflict and disagreements.

And communication goes both ways. It is not only clearly expressing your vision and expectations. It is also being an active listener, with the ability to understand what people are saying to you.

Also, being open to what people are saying to you. So that you better understand the needs and issues of your customers and team. And because being open to hearing feedback and opposing ideas is valuable for making improvements or avoiding mistakes.

Another aspect of clear communication is being aware of bias. Internal biases have a huge impact on how you process information and communicate.

For example, assuming an individual doesn’t know something because of where they went to school. Or refusing to hear a pitch because of something negative you once read about the company online. Essentially, internal biases can create barriers to clear communication.

Lucille Ball Quote on leadership

4. Self Awareness

Self-awareness is on this list of leadership skills for small business owners because it is such an important foundation for the other skills. Without self-awareness, a person isn’t open to learning and developing their skills and competencies.

Furthermore, self-awareness allows a small business owner to understand what they do well, and what their weaknesses are. Which allows for growth. And also, it leads to better management decisions and effective delegation. Even solopreneurs usually get help, like a bookkeeper, social media manager, or website designer. 

No one is an expert in everything. And while having a broad range of skills and knowledge is an advantage for entrepreneurs, there is a time to delegate.

As the great Lucille Ball said, “Knowing what you cannot do is more important than knowing what you can do.” 

5. Strategic Thinking

Strategic thinking is a key leadership skill because it allows the entrepreneur to align decisions and actions with the bigger picture. It’s the ability to rise above the day to day operations of a business to see things long term.

For example, one person on the team doesn’t like a recent change. Perhaps it’s new software or a different process. They want to keep doing it the new way. A poor leader may rationalize why that’s ok. For example, saying:

A strategic thinker sees beyond the short term needs of one individual and prioritizes the long term needs of the business.

Additionally, strategic thinkers are aware of trends, analyze risk, and make plans for staying competitive and growing the business.

Therefore, being strategic is an important leadership skill for small business owners.

All copyright rights to The Walt Disney Company

6. Creativity and Flexibility

By nature, entrepreneurs tend to be very creative. After all, identifying a need or having an idea for a product or service requires imagination. Being creative and flexible are important leadership skills for small business owners. 

Why?

Because as Ferris Bueller said, life moves pretty fast. This is especially true in business. Market conditions change. New laws and regulations are introduced. Competition increases. Strikes happen. There are so many variables and influences on a business. So being creative and flexible helps entrepreneurs be effective leaders. To learn, adapt, pivot, and readjust strategies and tactics.

Also, it’s flexibility which allows a leader to find the positives in the midst of challenges. To keep up the morale of the team when there are problems. Continue to engage them when a business shifts course to adapt to changing conditions. This is why creativity and flexibility are key leadership skills for entrepreneurs.

Conclusion

Entrepreneurs need good leadership skills to effectively start, manage, and grow their business. This is true for solopreneurs as well as for founders leading teams with dozens of people. Because every business owner needs to interact, engage, and communicate. Lacking these 6 leadership skills for a small business owner can lead to misunderstandings, conflict, and mistakes.

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Tools for accountability

Tools for accountability

Every expert needs tools in order to do what they do. For example, take away their piping tips and smoother, and the cake decorator may not deliver on the design you ordered. Or just imagine the outcome if your accountant had to file tax returns without a computer. Similarly, entrepreneurs are at their best when they use tools for accountability. After all, business owners don’t have the structure a reporting system. They are entirely self-driven. And by nature, entrepreneurs are motivated and full of ideas. Which can actually be a challenge, because new projects and prospects pop up as distractions. Therefore, tools for accountability are critical for entrepreneurs to be effective and focused. Here are 5 kinds of tools for accountability every business owner should include in their workflow and routine.

What is accountability for entrepreneurs?

First of all, to clarify what is accountability for entrepreneurs. According to the Oxford English Dictionary, ‘accountability’ is the quality of being held liable for one’s conduct and performance of duties. What does that mean for a business owner? Well, because an entrepreneur has many responsibilities, the nature of their accountability varies. Suppliers would say it’s paying invoices on time. For employees, it’s following through on paying wages, managing performance, and being responsive. Meanwhile, for the government, it’s compliance with tax filings, remittances, and permits.

Here, we mean tools for accountability that support the entrepreneur’s role as a leader. Building a successful business requires not only a strategic plan, but taking consistent action to follow it. Results don’t happen when projects are picked up and put down without being fully executed. So these tools for accountability are tactics a business owner can use to help them stay on track and organized, so that they can follow through on all their plans and ideas. 

Time Tracking Tools

Keeping track of time is a foundation of staying accountable. After all, how can targets be set when you don’t know how long things will take? This just leads to failure and frustration. For example, I coached a salon owner who was moving into a bigger studio space. When she listed all the things she planned to do before our next call, I itemised them and then asked her to estimate how long each task required. By the end of the list, she realized that there were not enough hours in the week to get it all done. By readjusting her timeframe and expectations, she avoided the stress of overwork, and that awful feeling of not getting anywhere. Having reasonable targets she can achieve creates a pattern of feeling accomplished, which builds momentum. Also, it improves her leadership skills, because she can then communicate accurate time frames when talking to her staff about the upcoming move.

  • Toggl Track is a full-scope time tracker that gives business owners data to make decisions relating to project planning, hiring, and workflow
  • Clockify has a free forever plan and excellent reporting functions

Note that this post contains affiliate links. If you choose to make a purchase using these links, I will receive a small commission, at no additional charge to you. See Disclosure for more details.

Calendars and Reminders

Our devices have tools for accountability built in. Use these free apps to streamline bookings, appointments, and reminders. These are designed to sync between mobile and laptop, so events and notes can be entered anywhere you are logged in. This prevents double bookings, missed meetings, or forgetting deadlines. For example, schedule tax remittances and government filings, and reminders for performance reviews, policy renewals, and software updates.

  • Google Calendar
  • Reminders

CRM

CRM (Customer Relationship Management) software is one of top tools for accountability for owners of a service business. It’s a way to keep track of all client communication and preferences. Since building trust with customers is so critical in a service business, a CRM eases and even automates timely communication and personalization. Used correctly, a CRM has the power to level up the customer experience of a company and create a competitive advantage. It also centralizes information, which means important details don’t get lost in notes or emails. So if you agree to call a client with an update in 3 weeks, schedule it in the CRM. On the right day, the task with relevant data pops up so you can follow through to the promise made to your customer. A CRM is so valuable for staying accountable around communication and meetings. Also, a CRM allows entrepreneurs to delegate tasks to staff and monitor activity, which raises the bar of accountability across the whole team.

Recommended Reading

CRMs to try

  • Agile CRM has all the basic tools, and can grow with your business to add on more features and tools as you need them

 

  • Zoho CRM has a free plan, is scalable, and integrates with many other tools

Bookkeeping

This seems obvious, but actually, many entrepreneurs fall behind on bookkeeping. Also, it’s not unusual for a business to outgrow the bookkeeping system it started out with. Or, that all the available functions are not fully integrated into operations. For example, receipts sit in an email box instead of being attached to transactions, or invoices don’t flow in a timely manner to an A/P process. Staying on top of finances is critical for business owners, because unpaid invoices and a mess at tax time is stressful. So using a strong bookkeeping system is one of the most important tools for accountability so an entrepreneur can manage cash flow, expense tracking, and tax responsibilities. 

  • QuickBooks allows for expense tracking and budget monitoring as well as robust features to integrate employee time keeping, payroll, and creating quotes for potential customers
  • FreeAgent is an easy to use full featured bookkeeping software that gives a service business owner all the tools needed to manage expense tracking, invoicing, payroll, and reporting.

Accountability Partner

Technology has transformed how we live, learn, work, and communicate. I value it and the ability to work with clients all over the world. Using the tech available is smart, but it’s not complete without the human aspect. An accountability partner is an important tactic to get feedback, clarity, and perspective. Here are 3 valuable tools for accountability that are known to elevate performance and results for entrepreneurs.

Mentoring

Mentoring can be  informal or structured. It can be a casual monthly coffee meeting with an expert in your sector. Or, it could be a structured arrangement to provide guidance through a particular project or stage of business transformation. Though many mentoring relationships are volunteer based, some are paid.  Get started by reading  How to Find the Right Mentor for You.

 

Mastermind Group

Mastermind groups are ideal for brainstorming and accountability. Like-minded people can gather to share expertise, get feedback, and stay on track with targets. Mastermind groups can be ongoing or for a specific length of time.  And of course, they can be in person or online. Read ​​7 ways to Find a Mastermind Group from the Mastermind experts at The Success Alliance. 

Business Coaching

Business Coaching is not just about strategic planning, it’s also effective as an accountability partner. I frequently hear clients tell me that they finished all the items on their action list the day before our session, because they didn’t want to show up without it done. Quite simply, deadlines work! No one likes to be the only kid in class who didn’t do their homework. Choosing the right business coach is important. Book a free call with me to chat about where you are at with your business, and where you want to be. 

Habits and Tools for Accountability

Learning new software may seem daunting. And changing habits is never easy. However, it’s worth the effort to incorporate tools for accountability into operations and workflow. Though it may take some time and effort to set up, the payoff is enormous. By streamlining tasks, setting reminders, and accessing financial reporting, business owners can stay accountable to their responsibilities as a leader and strategic planner. Also, connecting with a mentor, mastermind group, or business coach will provide all the benefits and support of an accountability partner. These tactics all combine to help an entrepreneur achieve their business goals.

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What is body doubling

What is body doubling

If you’ve wondered what is body doubling, read on to understand how it’s a thing that can transform your productivity and focus. I’ll be honest. When I first heard the term, I thought it sounded like something out of science fiction. As in “Invasion of the Body Snatchers” – some form of nefarious replacement of humans with something….else. But I soon learned that it is a radical and very post-pandemic method of working that every entrepreneur and business owner can benefit from.

Why I looked for body doubling

First, I’ll share how I discovered body doubling. It was summer of 2023 and I had left my home base in the UK to travel full time as an entrepreneur coach. My routine back in London had been to spend the day at a coworking space. This had a number of advantages. It gave me a workplace separate from my home, which is so valuable for mental health and balance. Although working from home has many benefits, it can also be challenging to have a life and a business in the same space. It’s healthy to create a boundary between the personal and the professional.

What is body doubling
My favourite spot at my London coworking space

Also, it gave structure to my day, because this coworking space had only hot desks available. Which meant that if I arrived  first thing in the morning, I could pick my favourite spot by the window, near the water cooler. But if I procrastinated and rolled in later, I could end up squished in a corner seat. Therefore, it motivated me to stay on schedule and show up on time.

And finally, the energy of being in a room of people all working online was invigorating. Sure, people work at a coffee shop, but there are also friends talking and the noisy chatter of small children. It’s social. At a coworking space, it’s all about work. Certainly, people have friendly conversations. But the whole purpose of being there is to work. Which is a great space to focus and be productive.

Finding body doubling

Therefore, in the summer of 2023, my first task as a full time digital nomad was to find a place to work. And to create a routine and structure that would provide all the benefits of my co-working space in London. I spent my first month on the road in Tunis, where I did find a charming coworking space in the medina. Then I went to Canada to spend time with family. And this is when I learned about body doubling.

Although there were co-working spaces in the city where I stayed, nothing was a good fit. Because there was no parking, or it was a long commute. All the usual reasons why people choose to work from home in the first place. Also, some were not friendly for the needs of a digital nomad, and required a long contract.

So I pivoted, and started to search for alternatives. I don’t know what combination of words I used in Google. But when I came across “what is body doubling” I was immediately curious. And then relieved that it wasn’t something out of science fiction!

What is body doubling
Near my coworking space in the ancient medina of Tunis.

What is body doubling

I soon learned that body doubling is the online version of being in a co-working space. That it’s a digital room where people can show up to work. Think of a Zoom meeting, but more purpose and structure. Sessions are scheduled throughout the day to accommodate all time zones. There are 60, 90, 120, and even 180 minute sessions available. Each session has a host who leads the 5 minute block at the start and end of every session. These are the 5 minutes when everyone in the session can share what they are working on. It’s a powerful method to create accountability. It’s subtle, and it works. Because joining a body doubling session for 1 hour and stating your goal does help a person stay focused. If only because it is so satisfying to mark that goal complete at the end of the session.

My body doubling experience

My very first experience with body doubling was late summer 2023, when I joined a Flow Club session. What I loved first was its very open and accepting culture. Everyone there was free to do what worked best for them. The camera can be on or off. Share your goals out loud, or use the chat window. Listen to whatever music the host is playing, listen to your own stuff, or work in silence. And most of all, it was inspiring to see the many ways that people were using body doubling to be productive and get shit done in their life and their business.

For example, there were people starting their day, using body doubling to keep them on track with a morning routine of exercise, meditation, and journaling. Then there were people following an evening routine of reflection and planning. Some used a session to focus on administrative tasks or to finish a specific project. Others were students working to meet a big academic deadline. Which made me wish I’d discovered body doubling when I was finishing my MBA. I am sure it would have saved me from hours of stressful procrastination! 

Flow Club for productivity

Of course, there were other entrepreneurs, just like me. Running a business can be isolating, so this is another benefit of body doubling. Flow Club is a group of people who work online for one reason or the other. I soon discovered that by joining sessions regularly, I’d see the same people. Seeing familiar faces gave me the same sense of community I experienced going to the coworking space. It’s the same vibe of being friendly, yet also focused on the tasks at hand.

Overall, I honestly believe that Flow Club has transformed how I work. When I plan out my week every Sunday, I book sessions around when I have coaching calls with clients. This creates focused blocks of time to work on client projects. It also creates space to work on the important tasks of analysis and planning that every business owner should spend time on. When I really want to create accountability for my schedule, I host a session. Because the responsibility of being a host will certainly get me to show up and get into the flow of working.

If you are an entrepreneur and ready for a safe space to work productively ON your business, I highly recommend you check out Flow Club. There are over 1,500 weekly sessions to choose from! The focus and accountability of body doubling gives a huge return for owners of small and medium size businesses. Completing tasks, getting confetti, sharing frustrations, and hearing the encouragement of others is priceless. 

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